TRACES is short for Trade Control and Expert System. TRACES was developed to ensure the traceability and control of live animals and products of animal origin both in intra-Union trade between EU-countries and in imports from non-EU-countries. TRACES is also being expanded to exports – the health certificates for exports of live animals and products of animal origin to certain countries are generated using TRACES.
The program can be used in all Member States and in each country’s language. In the receiving country of the health certificates, the data is seen in that country’s language irrespective of which language they were originally drafted in.
TRACES is user-friendly. For example, once a model certificate has been generated it does not need to be completely rewritten – a similar certificate drafted previously can be used as a template. A certificate that has already been approved can easily be replaced by a new certificate if the details of the consignment have changed and the new certificate is linked to the superseded certificate. The program allows you to search for previously completed model certificates.
The TRACES program can be used to search for details of legislation. The program also contains details of any safeguard measures issued due to animal disease outbreaks that may lead to restrictions or impose further conditions on intra-Union trade or imports from non-EU-countries.
TRACES is secure. The user profiles mean that only users who are entitled to specific information are able to see it. The program sends an e-mail message to the operator concerned, but does not send information. The recipient can then go to the program to access the information indicated in the e-mail. For security reasons only authorities are able to see details of companies operating in the various countries; economic operators cannot see this. Companies can register as users of the program only with the consent of the authorities in their Member State (in Finland this means Finnish Food Safety Authority Evira, provincial veterinarians and border veterinarians).
TRACES is an internet-based program and is administered by the Commission. The TRACES program is used both by authorities and companies. There are different types of profiles for different levels of operators, and these determine what type of actions particular operators can perform and what information they can access.
Filling out a CVED in TRACES + case where a CVED has not been filled out properly
Dear Importer or Expeditor, we would like to remind and inform you:
When filling out a CVED in TRACES, please make sure all the information is filled out correctly. Pay particular attention to the Nomenclature Code and possible Type, Class and Family.
When filling out a CVED for products fill out also part 10. "Veterinary documents" on the Commodity page with the Veterinary Approval Number of the establishment of the origin of the product.
The approval number can be found in every Health Certificate if properly filled. Choose the Country Code and fill out the approval number in the appropriate box and click on Assign. Alternatively the establishment can be searched for by clicking the Select link.
When performing a search the % sign can be used to replace text. Searching e.g. %tab%men% will search for all establishments with the text tab in the name followed at some point by the text men thus giving a result of e.g. Establishment.
The Type and Number of packages should be filled out as in the Health Certificate.
In the case where a CVED has not been filled out properly, the Border Inspection Post
- can refuse the inspection until a properly filled out CVED has been received
- can charge the importer for filling out the CVED, starting price à 50 € + a possible extra charge for the time spent on the inspection according to the Ministry of Agriculture and Forestry regulation 638/2010. Newest regulation can always be found on http://www.evira.fi/portal/fi/tietoa+evirasta/asiointi/hinnasto/ (in Finnish)